Writing to the authority: structure and phrases

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The official letter: sender (you) → recipient (office) → date → subject with case number → "Sehr geehrte Damen und Herren" → request → "Mit freundlichen Grüßen" → signature. Phrases: "hiermit beantrage ich…", "ich bitte um…", "in der Anlage finden Sie…". No humour, no emojis. Short sentences — officials read fast.

●"Sehr geehrte Damen und Herren" — when you do not know the name
●"Ich bitte um schriftliche Bestätigung" — at the end of every letter
●Subject = Antrag auf … / Case number: X-123 — not "Hello"

📬 A letter without a case number gets lost 40% of the time — with the number it lands in the file the same day.

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